TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Pomp's Tire Service, Inc., in an amount not to exceed $98,099.00, Account 101-66000-623250, Requisition 1371564
Body
Dear Sir:
On March 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations.
In response to a public advertisement of August 6, 2014, a bid opening was held on August 19, 2014. The bid tabulation for this contract is:
POMP'S TIRE SERVICE, INC. $98,099.00
CHICAGO TIRE INC. *$99,566.00
PEORIA TIRE & VULCANIZING COMPANY $105,705.00
*corrected total
One hundred nine (109) companies were notified of this contract being advertised and eight (8) companies requested specifications. The contract expires December 31, 2014.
Pomp's Tire Service, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $105,000.00, placing the total bid of $98,099.00, approximately 7 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-672-11, to Pomp's Tire Service, Inc., in an amount not to exceed $98,099.00.
The bid deposit, in the amount of $5,200.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-623250.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014