TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-406-11, Main Office Building Chiller Overhaul, to Air Comfort Corporation, in an amount not to exceed $24,600.00, Account 101-15000-612680, Requisition 1376717
Body
Dear Sir:
On April 3, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-406-11, Main Office Building Chiller Overhaul.
In response to a public advertisement of July 2, 2014, a bid opening was held on July 29, 2014. The bid tabulation for this contract is:
AIR COMFORT CORPORATION $24,600.00
ANCHOR MECHNICAL INC. $29,800.00
CARRIER CORPORATION $33,628.00
Five hundred eighty-seven (587) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
Air Comfort Corporation, the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $50,000.00, placing the bid of $24,600.00, approximately 50.8 percent below the estimate.
Air Comfort Corporation has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters and sheet metal workers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately two (2) people for the services.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because the contract does not offer practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-406-11 to Air Comfort Corporation, in an amount not to exceed $24,600.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-15000-612680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014