TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 14-867-11, Repaving at the Prairie Plan Site in Fulton County, Illinois, estimated cost $44,000.00
Body
Dear Sir:
On June 5, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-867-11, Repaving at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of July 2, 2014, a bid opening was held on July 15, 2014. The bid tabulation for this contract is:
ILLINOIS VALLEY PAVING, CO.
DIV. OF UNITED CONTRACTORS MIDWEST, CO. $74,842.00
Five hundred seven (507) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The bid amount of $74,842.00, submitted by Illinois Valley Paving, Co., is approximately 70.1 percent above the estimate of $44,000.00, and is considered too high for award. Therefore, the bid was considered non-responsive and was rejected in the public's best interest. The Director of Procurement and Materials Management has informed Illinois Valley Paving, Co. of this action.
The contract will be re-advertised as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014