TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-806-21, Furnish, Deliver and Install Tank Drives at the Lemont Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $975,720.00, Account 201-50000-645650, Requisition 1373923
Body
Dear Sir:
On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-806-21, Furnish, Deliver and Install Tank Drives at the Lemont Water Reclamation Plant.
In response to a public advertisement of June 11, 2014, a bid opening was held on July 8, 2014. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $975,720.00
JOSEPH J. HENDERSON & SON, INC. $1,278,000.00
One thousand sixty-six (1,066) companies were notified of this contract being advertised and thirty-five (35) companies requested specifications.
The purpose of this contract is to replace the obsolete and maintenance intensive drive mechanisms and corroded structural steel for four final tanks, one digester and one concentration tank.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $900,000.00, placing the bid of $975,720.00, approximately 8.4 percent above the estimate.
Independent Mechanical Industries, Inc. is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority-owned Business Enterprise (MBE), Women-owned Business Enterprise (WBE), and/or Small Business Enterprise (SBE) for this contract is 20.96 percent MBE and 9.45 percent WBE, and bidder offers MBE and WBE credits to satisfy the SBE participation.
Independent Mechanical Industries, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: pipefitters, machinists, electricians and painters. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-806-21, to Independent Mechanical Industries, Inc., in an amount not to exceed $975,720.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall complete all work within three (3) years after approval of the Contractor's Bond.
Funds for the 2014 expenditure in the amount of $75,720.00 are available in account 201-50000-645650. The estimated expenditures for 2015, 2016 and 2017 are $300,000.00, $300,000.00 and $300,000.00, respectively. Funds for 2015, 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014
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