TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to DLT Solutions, LLC to Furnish and Deliver New Licenses and Renewal of the Autodesk Subscription and Advanced Support Program for AutoCAD Software, in an amount not to exceed $119,605.41, Accounts 101-27000-612820, 623800 Requisition 1381908
Body
Dear Sir:
Authorization is requested to issue a purchase order to DLT Solutions, LLC to furnish and deliver new licenses and renewal of the Autodesk Subscription and Advanced Support Program for AutoCAD software for a one-year period under General Services Administration (GSA) Joint Purchasing Contract GS-35F-4543G. The District has the ability to participate in GSA contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The term of coverage is from October 27, 2014 to October 26, 2015.
GS-35F-4543G is a GSA Schedule 70 Contract which offers a wide range of software and accompanying services through licensing agreements. The GSA currently has a competitively bid contract with DLT Solutions, LLC for the purchase of AutoDesk, Inc. software and software maintenance. The contract enables authorized governmental units to purchase AutoDesk software and software maintenance during the period covered by the contract: November 19, 1012 through March 31, 2017.
The Autodesk Subscription and Advanced Support Program is a complete software and service program that keeps AutoCAD software and design tools up to date and provides technical support for installation, configuration and troubleshooting issues. New licenses are required for the Infrastructure Design Suite. AutoCAD is the computer-aided drafting and design (CAD) application used by both the Engineering and Maintenance and Operations departments. The duration of the subscription program will be for one year, October 27, 2014 to October 26, 2015.
DLT Solutions, LLC, the sole source of supply under GSA Contract GS-35F-4543G has submitted prices for the products required. Inasmuch as DLT Solutions, LLC is the only source of supply for the products required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
DLT Solutions, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to DLT Solutions, LLC., in an amount not to exceed $119,605.41.
Funds are available in Accounts 101-27000-612820, 623800.
Requested, Ellen Barry, Acting Director of Information Technology, EB:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014.