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File #: 14-1006    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/27/2014 In control: Procurement Committee
On agenda: 9/4/2014 Final action: 9/4/2014
Title: Authorization to forfeit Contract 14-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group D to Chicago United Industries, LTD, in an amount not to exceed $15,357.90, Account 101-20000-623270
TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
 
COMMITTEE ON PROCUREMENT
 
Mr. David St. Pierre, Executive Director
 
Title
Authorization to forfeit Contract 14-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group D to Chicago United Industries, LTD, in an amount not to exceed $15,357.90, Account 101-20000-623270
Body
 
Dear Sir:
 
On February 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-033-11 furnish and deliver miscellaneous air filters to various locations for a one (1) year period, beginning approximately June 1, 2014 and ending May 31, 2015.
 
In response to a public advertisement of February 19, 2014, a bid opening was held on March 11, 2014.  On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-033-11, Group D to Chicago United Industries, LTD, in an amount not to exceed $15,357.90.
 
On July 25, 2014, Chicago United Industries LTD, notified the District, in writing, that they cannot supply the filters listed in the contract specifications. The Director of Procurement and Materials Management has therefore advised Chicago United Industries LTD, that their contract will be forfeited in accordance with the contract documents.
 
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 14-033-11, Group D to Chicago United Industries, LTD, in an amount of $15,357.90, be forfeit.
 
A recommendation to award Contract 14-033-11, Group D of this contract to the next lowest responsible bidder will be submitted under separate action at this Board Meeting.
 
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014