TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group D to Production Distribution Companies in an amount not to exceed $16,948.50, Account 101-20000-623270
Body
Dear Sir:
On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-033-11, Group D to Chicago United Industries, LTD, in an amount not to exceed $15,357.90.
On July 25, 2014, Chicago United Industries LTD, notified the District, in writing, that they cannot supply the filters listed in the contract specifications.
The Director of Procurement and Materials Management has therefore advised Chicago United Industries, LTD, that their contract will be forfeited in accordance with the contract documents.
A separate Board letter has been submitted for the September 4, 2014 Board Meeting to forfeit the award to Chicago United Industries, LTD.
The bid tabulation for Group D of this contract was:
GROUP D: AIR CONDITIONING FILTERS - PAD TYPE
CHICAGO UNITED INDUSTRIES, LTD. $15,357.90
PRODUCTION DISTRIBUTION COMPANIES $16,948.50
GAG INDUSTRIES, INC. d/b/a FILTER SERVICES IL $18,787.20
KOCH FILTER CORPORATION *$22,949.22
*corrected total
Production Distribution Companies, the lowest responsible bidder for Group D is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $17,500.00, placing the total bid of $16,948.50 approximately 3.2 percent below the estimate.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-033-11, Group D to Production Distribution Companies in an amount not to exceed $16,948.50. Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management,
DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014
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