TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-866-11 Security Services at the Prairie Plan Site in Fulton County, Illinois, estimated cost $200,000.00, Account 101-68000-612490, Requisition 1378433
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-866-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure security services for the Prairie Plan Site at Fulton County, Illinois, for a two-year period. The services are required for the overall protection of the facility.
The estimated cost for this contract is $200,000.00. The estimated 2015 and 2016 expenditures are $100,000.00 and $100,000.00 respectively.
The bid deposit for this contract is $10,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because of the limited number of potential bidders.
It is estimated that this contract will employ 1 to 2 personnel.
The tentative schedule for this contract is as follows:
Advertise October 15, 2014
Bid Opening November 4, 2014
Award December 4, 2014
Completion December 31, 2016
Funds are being requested in 2015, in Account 101-68000-612490, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent year, 2016, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-866-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:CM:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014