TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Hach Company, for preventive maintenance and repair of QC8500 Flow Injection Analyzers, in an amount not to exceed $33,026.00, Account 101-16000-612970, Requisition 1382825
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Hach Company (Hach), for preventive maintenance and repair of seven (7) GC8500 Flow Injection Analyzers. Annual maintenance is needed to keep the equipment operational and to repair the instrumentation when it is not functioning properly. This purchase order will expire on November 22, 2015.
Hach, the sole-service provider of preventive maintenance and repair of GC8500 Flow Injection Analyzers, has submitted pricing for the services required. Inasmuch as Hach is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Hach, in an amount not to exceed $33,026.00.
Funds are available in Account 101-16000-612970.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014