TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 12-368-2SR Upper Des Plaines Intercepting Sewer 20C Rehabilitation, North Service Area, to Kenny Construction Company in the amount of $12,026.74, from an amount not to exceed $2,257,779.00, to an amount not to exceed $2,245,752.26, Account 201-50000-645700, Purchase Order 5001398
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-368-2SR Upper Des Plaines Intercepting Sewer 20C Rehabilitation, North Service Area, to Kenny Construction Company, in an amount not to exceed $1,948,488.00. The scheduled contract completion date was July 19, 2014. This contract reached substantial completion on July 15, 2014.
As of August 8, 2014, the attached list of change orders has been approved. The effect of the sole change order resulted in an increase in an amount of $309,291.00 from the original amount awarded of $1,948,488.00. The current contract value is $2,257,779.00. The prior approved change order reflects a 15.87% increase to the original value.
On June 12, 2014, the Contractor discovered that the 30-inch diameter vertical drop pipe contains a cast iron pipe embedded in concrete as opposed to a concrete shaft that was shown on the as-built drawings. The change in drop pipe material necessitated an alternate lining strategy. The District inspected the pipe and determined that it was in good condition and rehabilitation was not necessary.
During a construction progress meeting on Wednesday, July 23, 2014, the Contractor informed the District that they accepted the District's estimate of $12,026.74 for the credit work. No official correspondence was routed by the Contractor and since it has been over the 21 day allotment for response, it is recommended that the District direct the removal of the drop pipe rehabilitation for a credit in the amount of $12,026.74.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 12-368-2SR in the amount of $12,026.74 (0.53% decrease in the current contract value), from an amount not to exceed of $2,257,779.00, to an amount not to exceed $2,245,752.26.
Funds are available in Account 201-50000-645700.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014
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