TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-654-11 Furnish and Deliver Limitorque Valve Actuators and Parts, estimated cost $318,925.00, Accounts 101-66000/67000/68000/69000-612650/623270/612600/623070/612620, Requisitions 1381186, 1381187, 1382531 and 1382532
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-654-11 Furnish and Deliver Limitorque Valve Actuators and Parts.
The purpose of this contract is to procure rebuilt and replacement Limitorque valve actuators and parts. Limitorque valve actuators are used for flow control throughout the District's process and collection facilities.
The estimated cost of this contract is $318,925.00. The estimated 2014 and 2015 expenditures are $148,925.00 and $170,000.00, respectively.
The bid deposit for this contract is $16,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise October 1, 2014
Bid Opening October 21, 2014
Award November 6, 2014
Completion December 31, 2015
Funds for the 2014 expenditure are available in Accounts 101-66000/67000/68000/69000-612650/623270/612600/623070/612620. Funds for subsequent year, 2015, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-654-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014.