TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-634-11 Inspection and Repairs to Cathodic Protection Systems, estimated cost $282,000.00, Accounts 101-67000/68000/69000-612600, Requisitions 1375073, 1382553 and 1376374
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-634-11 Inspection and Repairs to Cathodic Protection Systems, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide continuous, optimum corrosion protection for the District's various underground pipelines for a three-year period.
The estimated cost for this contract is $282,000.00. The estimated 2014, 2015, 2016 and 2017 expenditures are $47,000.00, $77,000.00, $79,000.00 and $79,000.00, respectively.
The bid deposit for this contract is $14,000.00.
The Multi-Project Labor Agreement will not be included in this contract due to the specialized nature of the services involved.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract due to the specialized nature and scope of the work.
It is estimated that this contract will employ 3 to 5 personnel.
The tentative schedule for this contract is as follows:
Advertise October 1, 2014
Bid Opening October 21, 2014
Award November 6, 2014
Completion December 31, 2017
Funds for the current year are available in Accounts 101-67000/68000/69000-612600. Funds for subsequent years, 2015, 2016 and 2017, are contingent on the Board of Commissioner's approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-634-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014