TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with the U.S. Geological Survey, United States Department of the Interior, for the Streetscape Project in an amount of $32,000.00, from an amount of $70,000.00, to an amount not to exceed $102,000.00, Account 501-50000-612490, Purchase Order 3080762
Body
Dear Sir:
On March 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the U.S. Geological Survey, United States Department of the Interior (USGS), to conduct Streetscape Project work in the Stickney Water Reclamation Plant service area, in an amount not to exceed $70,000.00. This project is ongoing and is supervised by the Biosolids Utilization and Soil Science Section of the Monitoring and Research Department. The contract expires on December 31, 2014.
This purchase order has no prior change orders.
The additional $32,000 will be used to perform the following tasks:
· Repair or replace damaged sewer flow monitoring equipment. Sewer flow equipment was damaged due to sewer lining done by the city earlier this year and needs major replacement or repairs;
· Installation of a shallow groundwater monitoring well in a new infiltration basin site;
· Installation of one additional catch basin stage gauge in the Leavitt-to-Paulina reach to verify the effectiveness of best management practices (BMPs) at reducing runoff to catch basins;
· Completion of synchronization of District samplers with USGS catch basin stage recorders; and
· Publish a recently completed Streetscape factsheet for use in public outreach on stormwater BMPs.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $32,000.00 (45.7% of the current purchase order value), from an amount of $70,000.00, to an amount not to exceed $102,000.00.
Funds are available in Account 501-50000-612490, Stormwater Management Fund.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014