TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 73-161-DH McCook Reservoir Expanded Stage 2 Overburden Removal, to Lane Construction Corporation in an amount of $29,150.00, from an amount of $18,666,667.00, to an amount not to exceed $18,695,817.00, Account 401-50000-645620, Purchase Order 5001388
Body
Dear Sir:
On November 1, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 73-161-DH McCook Reservoir Expanded Stage 2 Overburden Removal, to Lane Construction Corporation, in an amount not to exceed $18,657,142.00. The scheduled contract completion date is October 15, 2015.
As of September 5, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $9,525.00 from the original amount awarded of $18,657,142.00. The current contract value is $18,666,667.00. The prior approved change order reflects a 0.05% increase to the original value.
The District has recently received numerous inquiries relating to potential leases for the property located in Willow Springs and bordered by the Des Plaines River, the Sanitary and Ship Canal, South LaGrange Road, and I-294 at the District's LASMA site. The site was formerly occupied by Marathon Oil Company and has been remediated of all residual contaminants. This approximately 23 acre site has excellent access from Interstate 55 and LaGrange Road and can serve a multitude of functions for potential tenants; however, the majority of the site is depressed and requires a significant amount of fill material to bring it to grade and make it attractive for leasing.
As a result of the recent inquiries and interest in the property, it is recommended to fill the site and to prepare it for leasing. Given the close proximity of the site to the McCook Reservoir Expanded Stage 2 site, the quality of the overburden material for use as fill, and the existing transport mechanism in place, the District is recommending to utilize the current overburden removal contractor to place and compact overburden at the Marathon site. The costs associated with this change order are a result of additional clearing and grubbing work required to prepare the new site to accept fill.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 73-161-DH in an amount of $29,150.00 (0.16% of the current contract value), from an amount of $18,666,667.00, to an amount not to exceed $18,695,817.00.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014
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