TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 09-365-5F Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $17,594.73, from an amount of $29,608,064.45, to an amount not to exceed $29,625,659.18, Account 501-50000-645620, Purchase Order 5001339
Body
Dear Sir:
On April 19, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-365-5F Heritage Park Flood Control Facility to F.H. Paschen/Lake County Grading, A Joint Venture, in an amount not to exceed $29,475,000.00. The contract was substantially complete on March 9, 2014.
As of September 5, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $133,064.45 from the original amount awarded of $29,475,000.00. The current contract value is $29,608,064.45. The prior approved change orders reflect a 0.45% increase to the original contract value.
Reconfiguration of the piping in the pump station is necessary to avoid recirculation of the discharge. The contractor submitted a cost proposal (CCO-024) for an extra in the amount of $17,594.73. The contractor's proposal has been reviewed by the engineer, and found to be unacceptable. The District's estimate for the subject work is substantially less. In previous conversations, the District informed the contractor that his proposal is significantly high for this work. The contractor has failed to provide sufficient justification for these excessive costs. In view of the foregoing, the engineer stated via correspondence 1182 that the contractor will be directed by the Engineer, upon approval by the Board of Commissioners, to proceed with the subject extra on a time and material basis for an amount not to exceed $17,594.73.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-365-5F in an amount of $17,594.73 (0.059% of the current contract value), from an amount of $29,608,064.45, to an amount not to exceed $29,625,659.18.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014
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