TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with Black and Veatch, Inc., for professional engineering services in an amount of $100,000.00, from an amount of $1,926,103.00, to an amount not to exceed $2,026,103.00, Accounts 401-50000-601410 and 601420, Purchase Order 3079474
Body
Dear Sir:
On June 6, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Black & Veatch, Inc. (Black & Veatch), for professional engineering services, in an amount not to exceed $1,361,300.00. The scheduled contract completion date is May 31, 2015.
The contract has two Tasks:
A. Process Engineering - Consultation services to advise the District on optimizing the enhanced biological phosphorus removal (EBPR) and phosphorus recovery at the Stickney Water Reclamation Plant (SWRP), the Calumet Water Reclamation Plant (CWRP), and the Kirie Water Reclamation Plant (KWRP).
B. Design Engineering - The development of construction contract documents and drawings detailing the design of a phosphorus removal and recovery facility for SWRP.
As of September 5, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $564,803.00 from the original amount awarded of $1,361,300.00. The current contract value is $1,926,103.00. The prior approved change orders reflect a 41.49% increase to the original contract value.
The initial lump sum for Task A, Process Engineering, was used almost exclusively on advisement of EBPR and selection of a stream for phosphorus recovery at SWRP. As the Phosphorus Task Force is continuing to look at CWRP and KWRP, advisement from the consultants can be utilized. Additional funds in the amount of $100,000.00 are being requested for the Process Engineering EBPR advisement at CWRP and KWRP.
Black and Veatch will continue to use its current sub-consultants to meet the Affirmative Action participation goals set forth in the agreement and have committed to include MBE, WBE and SBE representation on the increased scope of work.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $100,000.00 (5.19% of the current contract value), from an amount of $1,926,103.00, to an amount not to exceed $2,026,103.00.
Funds are available in Accounts 401-50000-601410 and 601420.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014
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