TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, estimated cost $331,400.00, Accounts 101-66000/67000/68000/69000-612860/623250, Requisitions 1373890, 1375062, 1375059, 1375076, 1375070 and 1375423
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure repair parts and repair services for medium duty trucks, semi-tractors and trailers at various locations for an approximately 2-year period.
The estimated cost for this contract is $331,400.00. The estimated 2014, 2015 and 2016 expenditures are $50,000.00, $137,400.00 and $144,000.00, respectively.
The bid deposit for this contract is $15,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise October 1, 2014
Bid Opening October 21, 2014
Award November 6, 2014
Completion December 31, 2016
Funds for the 2014 expenditure are available in Accounts 101-66000/67000/68000/69000-612860/623250. Funds for subsequent years, 2015 and 2016, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-674-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014