TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-633-11 Furnish and Deliver Polymer, estimated cost $16,692,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1385006, 1375761 and 1377820
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-633-11 Furnish and Deliver Polymer, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure polymer for thickening sludge for a 3-year period.
The estimated cost for this contract is $16,692,000.00. The estimated 2015, 2016, and 2017 expenditures are $5,559,000.00, $5,564,000.00 and $5,569,000.00, respectively.
The bid deposit for this contract is $300,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise October 1, 2014
Bid Opening October 21, 2014
Award November 6, 2014
Completion December 31, 2017
Funds for the 2015 expenditure are being requested in Accounts 101-67000/68000/69000-623560 and are contingent upon the Board of Commissioner's approval of the District's budget for that year. Funds for subsequent years, 2016 and 2017 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-633-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014