TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, estimated cost $2,950,000.00, Account 101-66000-612520, Requisition 1379142
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, at the request of the Maintenance and Operations Department.
This contract will provide equipment and labor to accelerate the drying of biosolids by agitation.
The estimated cost of this contract is $2,950,000.00. The estimated 2015, 2016, and 2017 expenditures are $950,000.00, $1,000,000.00 and $1,000,000.00, respectively.
The bid deposit for this contract is $59,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included due to the restricted number of potential bidders.
It is estimated that this contract will employ 10 to 12 personnel.
The tentative schedule for this contract is as follows:
Advertise October 29, 2014
Bid Opening November 18, 2014
Award December 4, 2014
Completion December 31, 2017
Funds for the 2015 expenditure are being requested in Account 101-66000-612520 and are contingent upon the Board of Commissioner's approval of the District's budget for that year. Funds for subsequent years, 2016 and 2017 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-696-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014