TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 12-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators at LASMA and CALSMA, to Bechstein-Klatt, in an amount of $300,000.00 from an amount of $2,936,163.81 to an amount not to exceed $3,236,163.81, Account 101-66000-612520 , Purchase Orders 5001331 and 5001332
Body
Dear Sir:
On April 5, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators at LASMA and CALSMA, to Bechstein-Klatt, in an amount not to exceed $2,941,000.00. The contract expires on April 27, 2015.
As of September 3, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $4,836.19 from the original amount awarded of $2,941,000.00. The current contract value is $2,936,163.81. The prior approved change orders reflect a 0.2% decrease to the original contract value.
The increase is needed for additional re-drying and cleanup due to the recent heavy rain events in the month of August, 2014.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-696-11, in an amount of $300,000.00 (10.2% of the current contract value) from an amount of $2,936,163.81 to an amount not to exceed $3,236,163.81.
Funds are available in Accounts 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014.
Attachment