TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 12-673-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B&W Truck Repair, Inc., in an amount of $18,250.00 from an amount of $155,077.57 to an amount not to exceed $173,327.57, Accounts 101-69000-612860/623250, Purchase Order 3070889
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Dear Sir:
On January 5, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-673-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B&W Truck Repair, Inc., in an amount not to exceed $235,600.00. The contract expires on October 31, 2014.
As of September 3, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $80,522.43 from the original amount awarded of $235,600.00. The current contract value is $155,077.57. The prior approved change orders reflect a 34% decrease to the original contract value.
The increase is needed for trucks, snow plows, engines and generators which require immediate repair before the replacement contract is in place.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-673-11, in an amount of $18,250.00 (11.8% of the current contract value) from an amount of $155,077.57 to an amount not to exceed $173,327.57.
Funds are available in Accounts 101-69000-612860/623250.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014.
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