TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 12-699-11, Services of Heavy Equipment with Operators for Materials Handling at LASMA and CALSMA, to M.A.T. Leasing, Inc., in an amount of $335,000.00, from an amount of $2,031,107.43, to an amount not to exceed $2,366,107.43, Account 101-66000-612520, Purchase Order 5001340
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Dear Sir:
On May 3, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-699-11, Services of Heavy Equipment with Operators for Materials Handling at LASMA and CALSMA, to M.A.T. Leasing, Inc., in an amount not to exceed $2,111,305.00. The contract expires on April 27, 2015.
As of September 3, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $80,197.57 from the original amount awarded of $2,111,305.00. The current contract value is $2,031,107.43. The prior approved change orders reflect an approximate 3.8% decrease to the original contract value.
The increase in the contract value is because of a greater than anticipated need for the services of heavy equipment with operators for materials handling at LASMA and CALSMA in 2014, due to excessive rainfall in August 2014.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the Contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-699-11, in an amount of $335,000.00 (approximately 16.5% of the current contract value), from an amount of $2,031,107.43, to an amount not to exceed $2,366,107.43.
Funds are available in Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:CM:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014
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