TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 14-RFP-34, Furnish, Deliver and Configure an Odor Monitoring System, estimated cost $350,000.00, Account 201-50000-634990, Requisition 1383888
Body
Dear Sir:
Request for Proposal documents have been prepared to furnish, deliver and configure an Odor Monitoring System at the Calumet Water Reclamation Plant (WRP).
This odor monitoring system is anticipated to help the District enhance its current odor monitoring program and potentially address concerns affecting the Altgeld Gardens neighborhood located directly south of the District's Calumet WRP, which is surrounded by industries that have a high potential for emitting odors that affect the quality of life for the residents of that community. The system will incorporate data from a network of sophisticated sensors and a real-time weather station into a calibrated dispersion model to predict odor plumes that identify the affected areas and the odor intensity. The system will provide real-time, 24/7 feedback and have set alert points that will automatically notify District staff if the plant is producing an offending odor that has the potential to affect our surrounding neighbors. The odor and weather data, along with the model output, are also stored in a historical database that will allow for review at a later date. The initial goals of this system are to test the technology and to collect monitoring information to assist with development of an implementable odor mitigation plan at the Calumet WRP. The system can also be used to produce information for making operational decisions.
Physical installation of the equipment will be performed using in-house trades and/or job order contracting (JOC).
The estimated cost for this RFP is $350,000.00.
A bid deposit is not required for this RFP.
Appendix A will not be included in this contract because of the inability to divide the work, and a single contractor needs to perform the work.
The tentative schedule for this contract is as follows:
Advertise October 8, 2014
Bid Opening October 31, 2014
Award December 18, 2014
Completion December 31, 2015
Funds for 2015 expenditure, in the amount of $350,000.00 in Account 201-50000-634990 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:kb:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014