TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-317-11, Furnish and Deliver Gas Detectors, Bump Test Stands and Electronic Cylinder Holders with Accessories for a Two-Year Period, to Five Star Safety Equipment, Inc., in an amount not to exceed $429,088.00, Account 101-25000-623780, Requisition 1377481
Body
Dear Sir:
On May 15, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-317-11, Furnish and Deliver Gas Detectors, Bump Test Stands and Electronic Cylinder Holders with Accessories for a Two-Year Period. The contract will expire on December 31, 2015.
In response to a public advertisement on July 9, 2014, a bid opening was held on August 5, 2014. The bid tabulation for this contract is:
ARGUS GROUP HOLDINGS, LLC $366,183.20
FIVE STAR SAFETY EQUIPMENT, INC. $429,088.00
SAFETY SUPPLY ILLINOIS $433,672.42
ORR SAFETY CORPORATION $447,965.38
AIR ONE EQUIPMENT, INC. $449,884.40
Two hundred ninety-four (294) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
The lowest bidder, Argus Group Holdings, LLC, submitted multiple bids for Item 1 of this contract. Therefore, their bid is considered non-responsive and rejected per Page G-1 General Requirements, Specifications and Conditions under Bid Requirements, Paragraph 5. The Director of Procurement and Materials Management has notified Argus Group Holdings, LLC, of this action.
Five Star Safety Equipment, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $400,000.00, placing the bid of $429,088.00, approximately 7.3 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-317-11 to Five Star Safety Equipment, Inc., in an amount not to exceed $429,088.00. The bid deposit in the amount of $20,000.00 shall be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2014 expenditures in the amount of $214,544.00 are available in Account 101-25000-623780. The estimated expenditures for 2015 are $214,544.00. Funds for the 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014