TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-665-13 (Re-Bid), Landscape Maintenance, to Classic Landscape, Ltd., in an amount not to exceed $30,460.00, Account 101-67000-612420, Requisition 1364354
Body
Dear Sir:
On March 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-665-11, Landscape Maintenance.
In response to a public advertisement of April 2, 2014, a bid opening was held on April 29, 2014. Groups A, B, C, D, F, G and H were awarded as reported at the June 19, 2014 Board meeting. There were no bids received for Group E.
In response to a public re-advertisement of June 11, 2014, a bid opening was held on June 24, 2014. There were no bids received.
In response to a public re-advertisement of July 23, 2014, a bid opening was held on August 5, 2014. The bid tabulation for this contract is:
CLASSIC LANDSCAPE, LTD. $30,460.00
TURF CARE LANDSCAPING, INC. $50,740.00
Two hundred and forty-seven (247) companies were notified of this contract being advertised and nine (9) companies requested specifications.
Classic Landscape, Ltd., is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $21,000.00, placing the bid of $30,460.00 approximately 45 percent above the estimate.
The bids were higher than the estimate because the work is limited to the Hanover Park WRP. The relatively small quantity of work and remote location of the Hanover Park WRP resulted in difficulty attracting bids. This work was bid three times and nothing would be gained by re-advertising and bidding a fourth time.
Classic Landscape Ltd., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract.
The contract will require approximately five (5) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-665-13 (Re-Bid) to Classic Landscape, Ltd., in an amount not to exceed $30,460.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor's Bond and terminate one year thereafter.
Funds for the 2014 expenditure, in the amount of $15,460.00, are available in Account 101-67000-612420. The estimated expenditure for 2015 is $15,000.00. Funds for 2015 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014