TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-817-21, Furnish and Deliver One Diesel Tractor with End Loader to the Prairie Plan Site in Fulton County, Illinois, to A. C. McCartney Equipment, Inc., in an amount not to exceed $36,965.00, Account 201-50000-634860, Requisition 1349633
Body
Dear Sir:
On June 5, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-817-21, Furnish and Deliver One Diesel Tractor with End Loader to the Prairie Plan Site in Fulton County, Illinois. The contract will expire on December 31, 2014.
In response to a public advertisement on August 6, 2014, a bid opening was held on August 26, 2014. The bid tabulation for this contract is:
A. C. MCCARTNEY EQUIPMENT, INC. $36,965.00
BIRKEY'S FARM STORE, INC. $48,600.00
One hundred three (103) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
A. C. McCartney Equipment, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $35,000.00, placing the bid of $36,965.00, approximately 5.6 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-817-21 to A. C. McCartney Equipment, Inc., in an amount not to exceed $36,965.00. There was no bid deposit required for this contract.
The contractor shall furnish and deliver the tractor, and remove the trade-in tractors within 120 calendar days from the mailing date of the purchase order.
Funds for the 2014 expenditure are available in Account 201-50000-634860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014