TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-602-21, Furnish and Deliver Platform Lifts, to T & N Chicago, Inc., in an amount not to exceed $68,937.48. Account 201-50000-634990, Requisitions 1371153 and 1377217
Body
Dear Sir:
On May 15, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-602-21, Furnish and Deliver Platform Lifts.
In response to a public advertisement of July 16, 2014, a bid opening was held on August 5, 2014. The bid tabulation for this contract is:
T & N CHICAGO, INC. *$68,937.48
NATIONAL LIFT TRUCK, INC. $71,747.00
RANDALL INDUSTRIES, INC. $75,109.89
*corrected total
Seven hundred nine (709) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
The lowest bid, submitted by T & N Chicago, Inc., complies with all of the terms and specifications of the contract. The estimated cost for this contract was $98,000.00, placing the total bid of $68,937.48 approximately 29.7 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-602-21, Furnish and Deliver Platform Lifts, to T & N Chicago, Inc., in an amount not to exceed $68,937.48.
The contractor shall furnish and deliver all equipment, under this contract, commencing upon receipt of a purchase order and terminating 60 calendar days thereafter.
The bid deposit, in the amount of $5,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634990.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2014