TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Early Morning Software, Inc. to Furnish and Deliver EMS PRISM Compliance Software On-Line Subscription License Renewal, in an amount not to exceed $18,250.00, Account 101-27000-612820, Requisition 1385041
Body
Dear Sir:
Authorization is requested to issue a purchase order to Early Morning Software, Inc. to furnish and deliver EMS PRISM Compliance Software On-Line Subscription License Renewal for a one-year period. The term of coverage is from January 1, 2015 through December 31, 2015.
The Diversity Section uses EMS PRISM to collect, store, and manage the District's expenditures with traditional and diverse (M/WBE) suppliers.
Early Morning Software, Inc., the manufacturer and sole source of supply, has submitted prices for the on-line subscription license renewal required. Inasmuch as Early Morning Software, Inc. is the only source of supply for the on-line subscription license renewal, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Early Morning Software, Inc. requires that payment for the renewal must be received prior to the end of the current period of December 31, 2014 to avoid possible interruption of service.
Early Morning Software, Inc. is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Maryland. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Early Morning Software, Inc. in an amount not to exceed $18,250.00.
Funds are available in Account 101-27000-612820.
Requested, Ellen Barry, Acting Director of Information Technology, EB:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014