TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-158-3S Des Plaines Intercepting Sewer Rehabilitation, SSA, to Kenny Construction Company in an amount of $212,829.74, from an amount of $13,277,766.00, to an amount not to exceed $13,490,595.74, Account 401-50000-645700, Purchase Order 4000012
Body
Dear Sir:
On May 1, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-158-3S Des Plaines Intercepting Sewer Rehabilitation, SSA, to Kenny Construction Company, in an amount not to exceed $13,260,672.00. The scheduled contract completion date is January 9, 2016.
As of September 19, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $17,094.00 from the original amount awarded of $13,260,672.00. The current contract value is $13,277,766.00. The prior approved change orders reflect a 0.13% increase to the original contract value.
Upon locating the exact placement of the new access structure, the contractor notified the District that it was in direct conflict with an 18" water main previously believed to be outside of the excavation area. As a result of the exact placement of the structure, and in order to proceed with the contract work, it was necessary to relocate the 18" water main around the new access structure.
The contractor submitted a cost proposal (CCO-001) for an extra in the amount of $215,240.35. The Engineer reviewed the proposal, found it to be unacceptable, and countered with the Engineer's estimate of $212,829.74 in correspondence 42. The contractor accepted the counter proposal amount in correspondence 47. The Engineer then stated via correspondence 48, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-158-3S in an amount of $212,829.74 (1.60% of the current contract value), from an amount of $13,277,766.00, to an amount not to exceed $13,490,595.74.
Funds are available in Account 401-5000-645700.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014
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