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File #: 14-1123    Version: 1
Type: Agenda Item Status: Adopted
File created: 9/19/2014 In control: Committee of the Whole
On agenda: 10/2/2014 Final action: 10/2/2014
Title: Authority to decrease Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $1,950,000.00, from an amount of $19,188,702.50, to an amount not to exceed $17,238,702.50, Account 101-66000-612520, Purchase Order 5001472
TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
 
COMMITTEE ON PROCUREMENT
 
Mr. David St. Pierre, Executive Director
 
Title
Authority to decrease Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $1,950,000.00, from an amount of $19,188,702.50, to an amount not to exceed $17,238,702.50, Account 101-66000-612520, Purchase Order 5001472
Body
 
Dear Sir:
 
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount not to exceed $19,188,702.50. The contract expires on December 31, 2018.
 
This Contract has no prior change orders.
 
The requested decrease in contract value is because an unseasonably wet summer has caused the tonnage of Processed Solids to be less than originally planned for the year, resulting in the reduced production of Biosolids for Beneficial Reuse.
 
This change order is in compliance with the Illinois Criminal Code since the change is do to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
 
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-690-11, in an amount of $1,950,000.00 (10.2% of the current contract value), from an amount of $19,188,702.50, to an amount not to exceed $17,238,702.50.
 
Funds will be restored to Account 101-66000-612520.
 
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:CM:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014