TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount of $650,000.00, from an amount of $6,472,790.00 to an amount not to exceed $5,822,790.00, Account 101-66000-612520, Purchase Order 5001440
Body
Dear Sir:
On February 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount not to exceed $6,472,790.00. The contract expires on December 31, 2015.
This Contract has no previous change orders.
The requested decrease in contract value is because an unseasonably wet summer has caused the tonnage of Processed Solids to be less than originally planned for the year, resulting in the reduction of required truck hauling.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-691-11, in an amount of $650,000.00 (10% of the current contract value), from an amount of $6,472,790.00, to an amount not to exceed $5,822,790.00.
Funds will be restored to Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:SG:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014