TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 14-618-11, Furnish and Deliver HVAC and Refrigeration Parts and Service, estimated cost $348,700.00.
Body
Dear Sir:
On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-618-11, Furnish and Deliver HVAC and Refrigeration Parts and Service.
In response to a public advertisement of July 16, 2014, a bid opening was held on August 5, 2014. The bid tabulation for this contract is:
ANCHOR MECHANICAL, INC. $493,000.00
Three hundred two (302) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The bid amount of $493,000.00, submitted by Anchor Mechanical, Inc., is approximately 41 percent above the estimate of $348,700.00. Therefore, the bid was considered non-responsive and was rejected in the public's best interest. The Director of Procurement and Materials Management has informed Anchor Mechanical, Inc. of this action.
The Maintenance and Operations Department will review the specifications and estimated cost prior to re-advertising the contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014