TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-670-11 Repair and Maintenance of Debris, Pontoon and Skimmer Boats, estimated cost $160,000.00, Account 101-66000-612790, Requisition 1382534
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-670-11 Repair and Maintenance of Debris, Pontoon and Skimmer Boats, at the request of the Maintenance and Operations Department.
The purpose of this contract is to maintain and repair the Maintenance and Operations Department's various debris, pontoon and skimmer boats.
The estimated cost for this contract is $160,000.00. The estimated 2015 and 2016 expenditures are $80,000.00 and $80,000.00, respectively.
The bid deposit for this contract is $8,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D will not be included due to the lack of availability of MBE, WBE and SBE vendors to provide the requested services, and due to the limited number of potential bidders available to bid.
The tentative schedule for this contract is as follows:
Advertise November 12, 2014
Bid Opening December 2, 2014
Award December 18, 2014
Completion December 31, 2016
Funds for the 2015 expenditure are being requested in Account 101-66000-612790 and are contingent upon the Board of Commissioner's approval of the District's budget for that year. Funds for subsequent year, 2016 are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-670-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014