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File #: 14-1146    Version: 1
Type: Agenda Item Status: Adopted
File created: 9/23/2014 In control: Committee of the Whole
On agenda: 10/2/2014 Final action: 10/2/2014
Title: Authority to increase purchase order for Chemical Analysis to Test America Laboratories, Inc., in an amount of $4,750.00, from an amount of $9,500.00, to an amount not to exceed $14,250.00, Account 101-16000-612490, Purchase Order 8007671
TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
 
COMMITTEE ON Procurement
 
Mr. David St. Pierre, Executive Director
 
Title
Authority to increase purchase order for Chemical Analysis to Test America Laboratories, Inc., in an amount of $4,750.00, from an amount of $9,500.00, to an amount not to exceed $14,250.00, Account 101-16000-612490, Purchase Order 8007671
Body
 
Dear Sir:
 
On November 29, 2013, the Director of Procurement and Materials Management issued a purchase order for Chemical Analysis to Test America Laboratories, Inc., in an amount not to exceed $9,500.00.  The purchase order expires on December 31, 2014.
 
An increase in the quantity of tests performed is required to conduct analysis of select compounds in combined sewer overflow samples to support the Illinois Environmental Protection Agency's requests and for the Thornton Reservoir Monitoring Plan.  The District does not have the capability to analyze these compounds, but they are required to be analyzed to inform the formulation of the groundwater monitoring plan for the new reservoir.  
 
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
 
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Test America Laboratories in an amount of $4,750.00 (50% of the current purchase order value), from an amount of $9,500.00, to an amount not to exceed $14,250.00.
 
Funds are available in Account 101-16000-612490.
 
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh/jvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014