TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-449-11 Furnish and Deliver Videoconference Equipment, estimated cost $118,655.86, Accounts 101-27000-623810, 634840, Requisition 1382162
Body
Dear Sir:
Contract documents and specifications have been prepared to Furnish and Deliver Videoconference Equipment. This contract will end on December 31, 2014.
The purpose of this contract is to furnish and deliver videoconference equipment to the District's Information Technology Department. This will provide a hardware upgrade/expansion of our existing videoconference bridge and associated equipment needed to support the increasing number of the District's videoconference sites reliability during multi-site videoconference sessions. The District's video communication infrastructure (which comprises videoconference, streaming video and audio/visual presentations) has gradually been serving the day-to-day communication (internal and occasionally external) and training needs of the District.
The estimated cost for this contract is $118,655.86.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise October 15, 2014
Bid Opening October 28, 2014
Award November 20, 2014
Completion December 31, 2014
Funds are available in Accounts 101-27000-623810, 634840.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-449-11.
Requested, Ellen Barry, Acting Director of Information Technology, EB:RP:MN
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014.