TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Rush Truck Centers of Illinois, Inc., DBA Rush Truck Center, Springfield, to Furnish and Deliver One 2015 International 4300M7 Diesel Truck with 24 Foot Van Body and Lift Gate under the State of Illinois Joint Purchasing Contract No. 4017341, in an amount not to exceed $69,283.00, Account 201-50000-634860, Requisition 1368316
Body
Dear Sir:
Authorization is requested to issue a purchase order to Rush Truck Centers of Illinois, Inc., DBA Rush Truck Center, Springfield, to furnish and deliver one 2015 International 4300M7 truck under the State of Illinois Joint Purchasing Contract No. 4017341. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The state currently has a competitively bid contract with Rush Truck Centers of Illinois, Inc., DBA Rush Truck Center, Springfield, for the purchase of one 2015 International 4300M7 truck. An invitation to bid was issued by the State of Illinois to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 4, 2014 and expires on January 3, 2015.
The purpose of this contract is to acquire a new delivery truck to replace the Storeroom's existing delivery truck. The existing 1998 truck has 138,000 miles of service and exceeds District criteria of ten years or one hundred thousand miles before replacement. The delivery truck is used to transport inventory and I-BID materials for sale to the various storeroom locations.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the State's contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Rush Truck Centers of Illinois, Inc., DBA Rush Truck Center, Springfield, in an amount not to exceed $69,283.00.
Funds are available in Account 201-50000-634860.
Requested, Eileen McElligott, Administrative Services Manager, MW, BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2014.