TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to exercise an option to extend agreement for a one year period for Legal Services for General Obligation Capital Improvement Bonds for the 2012 IEPA Series Account 401-50000-601170, Purchase Order 3078998
Body
Dear Sir:
On September 19, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with Chapman & Cutler LLP to provide legal services for General Obligation Capital Improvement Bonds for the 2012 IEPA Series from September 23, 2013 through September 23, 2014 in an amount not to exceed $210,000.00.
Under the terms of the agreement which expires on September 22, 2014, the District has an option to extend the agreement for one additional year utilizing the same fee schedule. At the time this agreement was approved by the Board of Commissioners, it was estimated that all projects related to the 2012 IEPA Series authorization would be in construction prior to September 1, 2014 thus requiring all legal opinions to be furnished by that date. Instead, there are seven projects remaining for which no disbursements for construction expenditures have been made and will require legal opinions and other loan documentation. Treasury has been satisfied with the legal services provided by Chapman & Cutler LLP and wishes to exercise the one-year option to extend the agreement in order to complete the work required under this authorization.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend the agreement with Chapman & Cutler LLP for a one-year period. No additional funds are needed at this time.
Funds are available in Account 401-50000-601170.
Requested, Mary Ann Boyle, Treasurer, MAB: TN
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting
Minutes of the Board of Commissioners for October 2, 2014.