TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-617-11 Power Distribution Equipment Inspection and Repairs, estimated cost $154,200.00, Accounts 101-67000/68000/69000-612650/623070/612240, Requisition 1376098
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-617-11 Power Distribution Equipment Inspection and Repairs, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of power distribution equipment inspection and repairs for the District's various facilities. Services include but are not limited to annual transformer oil sampling and analysis, minimal unplanned specialized and/or technical services and non-stock parts.
The estimated cost for this contract is $154,200.00. The estimated 2015, 2016 and 2017 expenditures are $51,400.00, $51,400.00 and $51,400.00 respectively.
The bid deposit for this contract is $7,500.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract due to the technical nature of the work involved.
The Affirmative Action Interim Ordinance Appendix D is not applicable because the required services do not provide practical or cost effective opportunities for direct or indirect subcontracting.
It is estimated that this contract will employ 5 to 6 personnel.
The tentative schedule for this contract is as follows:
Advertise October 22, 2014
Bid Opening November 18, 2014
Award December 4, 2014
Completion December 31, 2017
Funds are being requested in 2015, in Accounts 101-67000/68000/69000-612650/623070/612240, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-617-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:CM:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2014