TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-809-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois, estimated cost $70,000.00, Account 101-68000-623820, Requisition 1379557
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-809-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure unleaded gasoline and diesel grade fuel oil, as required, for the day to day operations of the Prairie Plan Site over an approximately two-year period.
The estimated cost for this contract is $70,000.00. The estimated 2015 and 2016 expenditures are $35,000.00 and $35,000.00 respectively.
The bid deposit for this contract is $3,500.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract for fuel.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because it is primarily a furnish and deliver contract for fuel.
The tentative schedule for this contract is as follows:
Advertise November 12, 2014
Bid Opening December 2, 2014
Award December 18, 2014
Completion December 31, 2016
Funds are being requested in 2015, in Account 101-68000-623820. Funds for 2015 and subsequent year, 2016, are contingent on the Board of Commissioners approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-809-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2014