TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 14-699-11, Environmental Hazard Cleanup and Emergency Response, estimated cost $150,000.00.
Body
Dear Sir:
On May 15, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-699-11, Environmental Hazard Cleanup and Emergency Response.
In response to a public advertisement of August 13, 2014, a bid opening was held on September 9, 2014. The bid tabulation for this contract is:
HAZCHEM ENVIRONMENTAL CORPORATION $120,060.00
Three hundred fifty three (353) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
A review of the sole bid, submitted by Hazchem Environmental Corporation, included pricing based on a one (1) year period instead of three (3) years. In addition, the contract document did not have the correct quantities stated for a three (3) year period, according to the Maintenance and Operations Department. Inadvertently, the quantities reflected in the proposal were for a one (1) year period. Therefore, the bid was considered non-responsive and was rejected in the public's best interest. The Director of Procurement and Materials Management has informed Hazchem Environmental Corporation of this action.
The Maintenance and Operations Department will re-advertise the contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2014