TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-922-21, Furnish, Deliver and Install a Hazardous Gas Detection System to the Westside Pumping Station, to Electrical Systems, Inc., in an amount not to exceed $133,300.00, Account 201-50000-645680, Requisition 1380228
Body
Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-922-21, Furnish, Deliver and Install a Hazardous Gas Detection System to the Westside Pumping Station.
In response to a public advertisement of August 20, 2014, a bid opening was held on September 9, 2014. The bid tabulation for this contract is:
ELECTRICAL SYSTEMS, INC. $133,300.00
DIVANE BROS. ELECTRIC COMPANY $163,500.00
One thousand two hundred and twenty-four (1224) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
The lowest responsible bid, submitted by Electrical Systems, Inc., complies with all of the terms and specifications of the contract. The estimated cost for this contract is $160,000.00, placing the bid of $133,300.00, approximately 16.7 percent below the estimate.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the contract does not provide practical or cost-effective opportunities, for direct or indirect subcontracting, and the services will be provided on an as-needed basis.
Electrical Systems, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: mechanics and electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-922-21 to Electrical Systems, Inc., in an amount not to exceed $133,300.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall terminate within 180 calendar days after approval of the Contractor's bond or by March 31, 2015, whichever occurs sooner.
Funds are available in account 201-50000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2014