TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations, for a One (1) Year Period, Groups A, B & C to Safety Supply Illinois, LLC in an amount not to exceed $40,958.88, Account 101-20000-623700
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-032-11 Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations For a One (1) Year Period, beginning approximately November 1, 2014 and ending October 31, 2015.
In response to a public advertisement of August 20, 2014, a bid opening was held on September 9, 2014. The bid tabulation for this contract is:
GROUP A: COVERALLS
SAFETY SUPPLY ILLINOIS, LLC *$19,527.45
MAGID GLOVE & SAFETY MANUFACTURING CO. LLC *$21,493.70
CINTAS D/B/A/WORKING CLASS UNIFORMS $26,321.05
GROUP B: RAINWEAR
MAGID GLOVE & SAFETY MANUFACTURING CO. LLC $2,334.45
SAFETY SUPPLY ILLINOIS, LLC *$2,582.53
CINTAS D/B/A/WORKING CLASS UNIFORMS $3,721.24
GROUP C: BOOTS
SAFETY SUPPLY ILLINOIS, LLC *$18,848.90
CINTAS D/B/A/WORKING CLASS UNIFORMS *$30,679.22
*corrected total
Two hundred ten (210) companies were notified of the contract being advertised and seventeen (17) companies requested specifications.
The low bid, submitted by Magid Glove & Safety Manufacturing Co. LLC, for Group B, proposed substitution items that did not include the patch, pockets and collar features required in MWRD Specification #90-12-21-03 of the contract documents. Therefore, the bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Magid Glove & Safety Manufacturing Co. LLC of this action.
Safety Supply Illinois, LLC, the lowest responsible bidder for Groups A, B & C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B & C of this contract was $42,500.00, placing the total bid of $40,958.88 approximately 3.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-032-11, Groups A, B & C to Safety Supply Illinois, LLC, in an amount not to exceed $40,958.88.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2014
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