TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-030-11, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, Items 1 and 2 to Intek Technology, Inc., in an amount not to exceed $4,971.75, Items 3, 4 and 5 to RILCO, INC. d/b/a Rock Island Lubricants and Chemicals, in an amount not to exceed $14,394.10, Items 6, 10, 13, 16 and 19 to Mid-Town Petroleum Acquisition, LLC d/b/a Reladyne, in an amount not to exceed $82,126.75, Items 7 and 14 to Valdes, LLC, in an amount not to exceed $9,936.00, Items 8, 9 and 18 to Black Dog Chicago, Corp., in an amount not to exceed $24,894.44, Items 11, 12 and 15 to Feece Oil Company, in an amount not to exceed $5,640.80, Item 17 to Parent Petroleum, Inc., in an amount not to exceed $3,542.40, Item 20 to Petroliance, LLC., in an amount not to exceed $19,096.00 and Item 21 to Superior Petroleum Products, in an amount not to exceed $4,104.00, Account 101-20000-623860
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-030-11 Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, beginning approximately November 1, 2014 and ending October 31, 2015.
In response to a public advertisement of August 20, 2014, a bid opening was held on September 9, 2014. The bid tabulation for this contract is:
ITEM 1: OIL, SYNTHETIC, DACNIS SE 68, 55 GAL.
INTEK TECHNOLOGY, INC. $2,503.05
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $5,097.00
ITEM 2: LUBRICANT, SPECIAL, 55 GAL., F/HOSE PUMP
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $1,218.00
INTEK TECHNOLOGY, INC. $2,468.70
ITEM 3: OIL, MOTOR, SDC #116 SAE 10W-30, 55 GAL.
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $3,354.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $3,597.00
VALDES, LLC $4,194.00
SUPERIOR PETROLEUM PRODUCTS. $5,471.40
ITEM 4: OIL, MOTOR, 15W40, API, 55 GAL.
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $4,120.00
FEECE OIL COMPANY $4,273.50
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $4,290.00
VALDES, LLC $4,345.00
PARENT PETROLEUM, INC $4,730.00
SUPERIOR PETROLEUM PRODUCTS $5,060.00
PETROLIANCE, LLC $5,115.00
ITEM 5: OIL, HYDRAULIC, ANTI-WEAR, ISO68, 55 GAL.
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $6,920.10
FEECE OIL COMPANY $6,999.30
VALDES, LLC *$7,289.64
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $7,369.92
CHICAGO UNITED INDUSTRIES, LTD. $7,380.00
BLACK DOG CHICAGO CORP. $9,210.60
PETROLIANCE, LLC $10,652.40
SUPERIOR PETROLEUM PRODUCTS $11,414.70
PARENT PETROLEUM, INC $11,434.50
ITEM 6: OIL, LUBE, CHEVRON GST GRADE 46
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $4,567.50
FEECE OIL COMPANY $5,780.50
INTEK TECHNOLOGY, INC. $7,100.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $7,190.00
VALDES, LLC $8,290.00
SUPERIOR PETROLEUM PRODUCTS $9,152.00
ITEM 7: FLUID, HYDRAULIC, SDC #7, CITGO #FR-40XD
CHICAGO UNITED INDUSTRIES, LTD. $7,434.00
VALDES, LLC $8,514.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $8,761.50
BLACK DOG CHICAGO CORP. $8,810.10
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $9,162.00
SUPERIOR PETROLEUM PRODUCTS $9,603.00
ITEM 8: OIL, SYNTHETIC, MOBIL SHC 634, 55 GAL.
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $6,799.80
BLACK DOG CHICAGO CORP. $7,244.44
PETROLIANCE, LLC $8,181.80
VALDES, LLC $8,196.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $8,659.20
SUPERIOR PETROLEUM PRODUCTS $8,835.20
INTEK TECHNOLOGY, INC. $9,200.00
ITEM 9: OIL, TURBINE, SDC #2, ISO GRADE 32, 55 GAL.
BLACK DOG CHICAGO CORP. $15,960.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $15,968.25
FEECE OIL COMPANY $16,016.00
CHICAGO UNITED INDUSTRIES, LTD. $18,900.00
VALDES, LLC $20,475.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $25,165.00
PARENT PETROLEUM, INC $29,510.25
SUPERIOR PETROLEUM PRODUCTS $32,032.00
ITEM 10: OIL, TURBINE, SDC #3, ISO GRADE 68, 55 GAL.
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $52,526.25
BLACK DOG CHICAGO CORP. $52,555.00
FEECE OIL COMPANY $52,624.00
CHICAGO UNITED INDUSTRIES, LTD. $60,950.00
VALDES, LLC $67,275.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $71,185.00
PARENT PETROLEUM, INC $96,962.25
SUPERIOR PETROLEUM PRODUCTS $105,248.00
ITEM 11: OIL, TURBINE, SDC #4, ISO GRADE 100, 55 GAL.
FEECE OIL COMPANY $1,753.40
VALDES, LLC $1,756.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $1,757.00
CHICAGO UNITED INDUSTRIES, LTD. $1,872.00
PARENT PETROLEUM, INC $2,010.80
BLACK DOG CHICAGO CORP. *$2,174.04
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $2,396.00
SUPERIOR PETROLEUM PRODUCTS $3,627.80
ITEM 12: OIL, TURBINE, SDC #5, ISO GRADE 150, 55 GAL.
FEECE OIL COMPANY $2,630.10
VALDES, LLC $2,634.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $2,635.50
CHICAGO UNITED INDUSTRIES, LTD. $2,748.00
PARENT PETROLEUM, INC $3,016.20
BLACK DOG CHICAGO CORP. $3,275.28
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $3,594.00
PETROLIANCE, LLC $4,636.50
SUPERIOR PETROLEUM PRODUCTS $5,441.70
ITEM 13: OIL, TURBINE, SDC #6, ISO GRADE 220, 55 GAL.
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $5,271.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $8,268.00
VALDES, LLC $9,108.00
SUPERIOR PETROLEUM PRODUCTS $10,883.40
ITEM 14: OIL, MOTOR, HVY DUTY, SDC #27 SAE 10W, 55 GAL.
CHICAGO UNITED INDUSTRIES, LTD. $1,200.00
VALDES, LLC $1,422.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $1,468.50
BLACK DOG CHICAGO CORP. $1,503.99
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $1,539.00
ITEM 15: OIL, MOTOR, HVY DUTY, SDC #29 SAE 30, 55 GAL
FEECE OIL COMPANY $1,257.30
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $1,317.00
BLACK DOG CHICAGO CORP. $1,425.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $1,430.55
PARENT PETROLEUM, INC *$1,485.78
ITEM 16: OIL, GEAR, SDC #40, ISO GRADE 220, 55 GAL.
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $2,272.00
VALDES, LLC $2,700.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $2,956.00
SUPERIOR PETROLEUM PRODUCTS $3,776.00
ITEM 17: OIL, EP COMPOUND 68, SDC #107, 55 GAL.
PARENT PETROLEUM, INC $3,542.40
FEECE OIL COMPANY $3,788.40
BLACK DOG CHICAGO, CORP. $3,880.00
VALDES, LLC $4,000.00
CHICAGO UNITED INDUSTRIES, LTD. $4,080.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $4,544.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $5,912.00
PETROLIANCE, LLC $6,336.00
SUPERIOR PETROLEUM PRODUCTS $6,848.00
ITEM 18: TRANSMISSION FLUID, SDC #114, DEXTRON3, 55 GAL.
BLACK DOG CHICAGO CORP. $1,690.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $1,699.75
VALDES, LLC $1,745.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $1,919.50
FEECE OIL COMPANY $2,373.25
PETROLIANCE, LLC $2,414.50
SUPERIOR PETROLEUM PRODUCTS $2,431.00
PARENT PETROLEUM, INC $3,924.25
ITEM 19: OIL, CIRCULATING, ISO GRADE 32, 55 GAL.
FEECE OIL COMPANY $15,609.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $17,490.00
VALDES, LLC $20,970.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $23,070.00
SUPERIOR PETROLEUM PRODUCTS $42,256.50
ITEM 20: OIL, HYDRAULIC, MOBILE DTE 25, ISO 46
FEECE OIL COMPANY $16,930.65
PETROLIANCE, LLC $19,096.00
SUPERIOR PETROLEUM PRODUCTS $19,658.65
BLACK DOG CHICAGO CORP. $19,853.64
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $19,863.25
VALDES, LLC $20,026.00
CHICAGO UNITED INDUSTRIES, LTD. $21,545.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $21,669.00
ITEM 21: OIL, GEAR, MOBIL 600XP220, ISO GRADE 220
SUPERIOR PETROLEUM PRODUCTS $4,104.00
VALDES, LLC $4,638.00
PETROLIANCE, LLC $4,752.00
CHICAGO UNITED INDUSTRIES, LTD. $4,776.00
BLACK DOG CHICAGO CORP. $4,788.00
MID-TOWN PETROLEUM ACQUISITION, LLC d/b/a RELADYNE $5,244.00
RILCO, INC. d/b/a ROCK ISLAND LUBRICANTS AND CHEMICALS $6,720.00
*corrected total
One hundred seventy-one (171) companies were notified of the contract being advertised and fourteen (14) companies requested specifications.
The low bid, submitted by Chicago United Industries, LTD., for items 7 and 14 of this contract, is a non-responsible bidder in accordance with Purchasing Act 2605/11.11. On September 4, 2014 the Board approved the forfeiture of Contract 14-033-11 to Chicago United Industries, LTD. due to the company's inability to hold to their bid price. Therefore, the bid for Contract 14-030-11 is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Chicago United Industries, LTD. of this action.
The low bid, submitted by Rilco Inc. d/b/a Rock Island Lubricants and Chemicals, for items 2 and 8 provided substitute products. The proposed substitution for item 2 is not equivalent to the specially formulated product required for a Watson Marlow pump. The proposed substitution for item 8 does not meet the required viscosity index of 174. Therefore, the bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Rilco Inc. d/b/a Rock Island Lubricants and Chemicals of this action.
The low bid, submitted by Feece Oil Company, for items 19 and 20, provided substitutions on items that are specifically listed as no substitution. Therefore, the bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Feece Oil Company of this action.
Intek Technology Inc., the lowest responsible bidder for Items 1 and 2 is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 1 and 2 of this contract was $16,349.00, placing the total bid of $4,971.75 approximately 69.6 percent below the estimate.
Rilco Inc. d/b/a Rock Island Lubricants and Chemicals, the lowest responsible bidder for Items 3, 4 and 5 is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 3, 4 and 5 of this contract was $15,261.54, placing the total bid of $14,394.10 approximately 5.7 percent below the estimate.
Mid-Town Petroleum Acquisition, LLC d/b/a Reladyne, the lowest responsible bidder for Items 6, 10, 13, 16 and 19 is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 6, 10, 13, 16 and 19 of this contract was $86,465.44, placing the total bid of $82,126.75 approximately 5 percent below the estimate.
Valdes, LLC, the lowest responsible bidder for Items 7 and 14, is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 7 and 14 of this contract was $10,282.77, placing the total bid of $9,936.00 approximately 3.4 percent below the estimate.
Black Dog Chicago Corp., the lowest responsible bidder for Items 8, 9 and 18, is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 8, 9 and 18 of this contract was $27,139.40, placing the total bid of $24,894.44 approximately 8.3 percent below the estimate.
Feece Oil Company, the lowest responsible bidder for Items 11, 12 and 15, is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 11, 12 and 15 of this contract was $5,827.00, placing the total bid of $5,640.80 approximately 3.2 percent below the estimate.
Parent Petroleum, Inc., the lowest responsible bidder for Item 17, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 17 of this contract was $3,919.60, placing the total bid of $3,542.40 approximately 9.6 percent below the estimate.
Petroliance, LLC, the lowest responsible bidder for Item 20, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 20 of this contract was $20,111.25, placing the total bid of $19,096.00 approximately 5.0 percent below the estimate.
Superior Petroleum Products, the lowest responsible bidder for Item 21, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 20 of this contract was $4,644.00, placing the total bid of $4,104.00 approximately 11.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-030-11, Items 1 and 2 to Intek Technology, Inc., in an amount not to exceed $4,971.75, Items 3, 4 and 5 to Rilco, INC. d/b/a Rock Island Lubricants and Chemicals, in an amount not to exceed $14,394.10, Items 6, 10, 13, 16 and 19 to Mid-Town Petroleum Acquisition, LLC d/b/a Reladyne, in an amount not to exceed $82,126.75, Items 7 and 14 to Valdes, LLC, in an amount not to exceed $9,936.00, Items 8, 9 and 18 to Black Dog Chicago Corp., in an amount not to exceed $24,894.44, Items 11, 12 and 15 to Feece Oil Company, in an amount not to exceed $5,640.80, Item 17 to Parent Petroleum, Inc., in an amount not to exceed $3,542.40, Item 20 to Petroliance, LLC., in an amount not to exceed $19,096.00 and Item 21 to Superior Superior Petroleum Products, in an amount not to exceed $4,104.00
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2014
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