TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-613-11, Scavenger Services at Various Service Areas, Groups B and C, to Waste Management of Illinois, Inc., in an amount of $45,091.00 from an amount of $1,278,794.00 to an amount not to exceed $1,323,885.00, Accounts 101-67000/68000-612520, Purchase Order 5001441
Body
Dear Sir:
On February 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-613-11, Scavenger Services at Various Service Areas, Groups B and C, to Waste Management of Illinois, Inc., in an amount not to exceed $1,278,794.00. The contract expires on March 18, 2017.
As of October 16, 2014, there have been no previous changes to this contract.
This increase is required because the new grit removal system installed at the Calumet Water Reclamation Plant is more efficient, resulting in a higher than anticipated volume of grit generated for removal.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-613-11 in an amount of $45,091.00 (3.5% of the current contract value) from an amount of $1,278,794.00 to an amount not to exceed $1,323,885.00.
Funds are available in Account 101-68000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014