TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-613-11, Scavenger Services at Various Service Areas, Group A, to Independent Recycling Services, Inc., in an amount of $225,668.83 from an amount of $1,864,488.81 to an amount not to exceed $1,638,819.98, Accounts 101/501-50000/69000-612520, Purchase Order 5001239
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Dear Sir:
On March 3, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-613-11, Scavenger Services at Various Service Areas, Group A, to Independent Recycling Services, Inc., in an amount not to exceed $1,987,947.77. The contract expired on July 22, 2014.
As of October 16, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $123,458.96 from the original amount awarded of $1,987,947.77. The current contract value is $1,864,488.81. The prior approved change orders reflect an approximate 6.2% decrease to the original contract value.
The decrease in the contract value is required due to a less than anticipated need for scavenger services in the Stickney and Small Streams service areas in 2014, and to close out the Contract.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the Contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-613-11in an amount of $225,668.83 (12.1% of the current contract value) from an amount of $1,864,488.81 to an amount not to exceed $1,638,819.98.
Funds will be restored to Accounts 101/501-50000/69000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014
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