TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 12-368-2SR Upper Des Plaines 20C Rehabilitation, North Service Area, to Kenny Construction Company in an amount of $11,902.00, from an amount of $2,235,926.26, to an amount not to exceed $2,224,024.26, Account 201-50000-645700, Purchase Order 5001398 (As Revised)
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-368-2SR Upper Des Plaines Intercepting Sewer 20C Rehabilitation, North Service Area, to Kenny Construction Company, in an amount not to exceed $1,948,488.00. The scheduled contract completion date was July 19, 2014. This contract reached substantial completion on July 15, 2014.
As of October 17, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $287,438.26 from the original amount of $1,948,488.00. The current contract value is $2,235,926.26. The prior approved change orders reflect a 14.75% net increase to the original value.
On April 28, 2014, the contractor discovered that a portion of an adjacent 24-inch sewer was plugged with concrete. The stop logs to be rehabilitated under Item 4 of the contract were used to divert flow from the plugged 24-inch line. As a result of the discovery of the plugged sewer, and the decision to not restore the plugged section, it has been determined that rehabilitation of the stop logs and stop log grooves is no longer necessary.
The contractor submitted a credit proposal (CCO-005) in the amount of $11,902.00. The Engineer reviewed the proposal, found it to be acceptable, and stated via correspondence 99, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 12-368-2SR in the amount of $11,902.00 (0.53% of the current contract value), from an amount of $2,235,926.26, to an amount not to exceed $2,224,024.26.
Funds will be restored to Account 201-50000-645700.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014
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