TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-693-11, Use of a Sanitary Landfill, estimated cost $121,000.00, Account 101-66000-612520, Requisition 1385298
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-693-11, Use of a Sanitary Landfill, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of a sanitary landfill site for the Lawndale Avenue Solids Management Area and the Calumet Solids Management Area, for the disposal of Biosolids and other materials, which are not suitable for use as a daily landfill cover or other beneficial uses.
The estimated cost for this contract is $121,000.00. The estimated 2015 and 2016 expenditures are $60,500.00 and $60,500.00, respectively.
The bid deposit for this contract is $6,000.00.
The Multi-Project Labor Agreement, and the Affirmative Action Interim Ordinance Appendix D are not included in this contract because it is for access to, and use of, a landfill.
The tentative schedule for this contract is as follows:
Advertise December 3, 2014
Bid Opening January 6, 2015
Award January 22, 2015
Completion December 31, 2016
Funds are being requested in 2015, in Account 101-66000-612520, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent year 2016 are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-693-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:CM:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014