TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-618-11 Specialized Repairs for Large Motors, estimated cost $150,000.00, Accounts 101-67000/68000/69000-612600/612650/623070, Requisitions 1376685, 1385814 and 1387213
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-618-11 Specialized Repairs for Large Motors, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure specialized repair services such as: inspections, repairs, testing and tuning/calibrating for the motors at the District's various facilities for a three-year period.
The estimated cost for this contract is $150,000.00. The estimated 2015, 2016 and 2017 expenditures are $50,000.00, $50,000.00 and $50,000.00, respectively.
The bid deposit for this contract is $7,500.00.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the contract does not provide practical or cost-effective opportunities for direct or indirect subcontracting, and that the services will be provided on an as-needed basis.
It is estimated that this contract will employ 1-2 personnel.
The tentative schedule for this contract is as follows:
Advertise December 10, 2014
Bid Opening January 6, 2015
Award January 22, 2015
Completion December 31, 2017
Funds are being requested in 2015, in Accounts 101-67000/68000/69000-612600/612650/623070, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years 2016 and 2017 are contingent on the Board of Commissioner's approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-618-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:CM:NRE
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014