TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON ENGINEERING
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an agreement with the City of Chicago to share Geographic Information System data for underground facilities.
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement with the City of Chicago (City) to hare Geographic Information System (GIS) data.
The City and the District have both compiled Geographic Information System (GIS) data on their underground facilities, including tunnels, sewers, force mains, structures, outfalls, etc. Both entities use this data for operations and maintenance, protection of their facilities, and new construction projects. Since the City system feeds into the District system, there are many commonalities in terms operations and maintenance. Also, expansions, upgrades, and other changes to either system affect the other governmental entity. Therefore, close coordination and sharing of data is essential between the District and the City. Data such as atlases and as-built drawings have been exchanged in the past, but GIS data is more accurate, comprehensive, and accessible.
The Engineering Department has determined that it will be mutually beneficial to the District and the City if GIS data for underground facilities is shared. The proposed agreement will allow mutual access for specific limited purposes to the District and the City without cost. Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an agreement with the City of Chicago to share GIS data. It is further requested that the Chairman of the Committee on Finance, the Executive Director and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, subject to approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Frank Avila, Chairman Committee on Engineering
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014