TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-029-11, Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, to Cicero Manufacturing & Supply Company, Inc., in a total amount not to exceed $91,413.80, Account 101-20000-623700
Body
Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-029-11, Furnish and Deliver Safety Equipment to Various Locations for a one (1) year period, beginning approximately November 1, 2014 and ending October 31, 2015.
In response to a public advertisement of August 6, 2014, a bid opening was held on August 26, 2014. The bid tabulation for this contract is:
CICERO MANUFACTURING & SUPPLY COMPANY, INC *$91,413.80
SAFETY SUPPLY ILLINOIS *$91,575.29
PRODUCTION DISTRIBUTION. *$135,967.39
*corrected total
Three hundred fifty-seven (357) companies were notified of the contract being advertised and forty-two (42) companies requested specifications.
Cicero Manufacturing & Supply Company, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $88,000.00, placing their bid of $91,413.80 approximately 3.9 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract. The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-029-11, to Cicero Manufacturing & Supply Company, Inc., in an amount not to exceed $91,413.80.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014
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